GDPR
Privacy & Data Use Notice
Last updated: [29/12/25]
Purpose of this interview
My Best Self helps candidates and organisations explore strengths, values, and wellbeing patterns through an adaptive interview.
Your responses are used to create a personal reflection report and, where applicable, to support short-listing decisions made by the recruiting organisation.
Data we collect
During the interview we collect and process only:
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Your first name and country
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Your chat responses and generated report
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A random session ID and timestamp for audit and quality testing
We do not collect email addresses, phone numbers, postal addresses, or government IDs.
How your data is used
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To generate your individual reflection report and score
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To share that report with the authorised recruiting team (if you choose)
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To review and improve question quality during the demonstration period
Storage and retention
Interview data is stored securely in encrypted form for up to 14 days, after which it is automatically deleted.
For corporate pilots, a different retention period may be agreed in writing.
Data processed through OpenAI’s API remains private and is not used to train OpenAI models.
Access and sharing
Only authorised project staff at AscendSI and the recruiting team connected to your interview can access your report.
No data is sold, shared with third parties, or used for marketing.
Your rights
Under UK and EU GDPR you have the right to:
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Access the information we hold about you
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Request correction or deletion of your data
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Withdraw consent at any time during the retention period
To exercise these rights, contact GDPR@ascendsi.net and include your interview ID or approximate date.
Legal basis
Processing is based on your explicit consent when you begin the interview.
AscendSI acts as the data processor for the recruiting organisation, which remains the data controller.
Security
All data is transmitted over encrypted connections (HTTPS) and stored on secure servers with restricted access.
We follow the principles of fairness, transparency, data minimisation, and storage limitation.
Contact
For privacy questions or data-deletion requests:
📧 GDPR@ascendsi.net